STANDARDS REVIEW COMMITTEE (REVCOM) CONVENTIONS
Changes approved by RevCom on 22 March 2017.
1. Confidentiality Statements and Copyright Notices on Communications
RevCom operates in an open manner. To that end, no material submitted to RevCom will be accepted or considered if it contains any statement that places any burden on the recipient(s) with respect to confidentiality or copyright. Any communication, including electronic mail, containing language with such restrictive wording will not be accepted or considered. Submittal packages containing such communication will be returned to the submitter. Resubmission shall be in compliance with ordinary deadlines applicable to submittal packages.
It should be noted that this policy does not apply to IEEE copyrighted materials, such as draft standards. In the event that copyrighted materials are to be incorporated in an IEEE standard, acceptable copyright permission (license, release or, assignment) must be obtained from the copyright owner prior to approval of the standard by the IEEE SA Standards Board (See IEEE SA Standards Board Operations Manual 220.127.116.11).
2. Changes to Balloted Drafts Prior to IEEE SA Standards Board Approval
If, during the review process, RevCom concludes that post-balloting changes are proposed (e.g., changes from mandatory coordination bodies) which are both non-editorial and required, the draft and proposed changes will be returned to the Standards Committee for appropriate action.
This convention will apply when these conditions are all met:
3. Practice regarding recommendation for Conditional Approval
Recommendation for conditional approval of a proposed standard can be granted when all of the requirements of the IEEE SA Standards Board Operations Manual have been met with the exception of documentation of one or two actions (e.g., copyright permissions, missing supporting documentation). The conditional recommendation will be considered by the Standards Board as a conditional approval and the standard, once conditionally approved by the Standards Board, will not be published until the conditions have been met.
If the documentation is not received by the RevCom Administrator by the submittal deadline of the next RevCom meeting, the proposed standard is returned to the Standards Committee disapproved, and a new submittal of the document will be required.
The official approval date will be determined by the date the information is received and/or once staff/RevCom review is complete.
4. Procedural Changes for Proposed Standards
The IEEE SA Standards Board Bylaws and the IEEE SA Standards Board Operations Manual are regularly updated. RevCom evaluates each action by the Standards Committee against the IEEE SA Standards Board Bylaws and the IEEE SA Standards Board Operations Manual in effect at the time of the action.
5. Recirculation Ballots in Progress at the Submittal Deadline (10 Day Practice)
A project may be placed on the RevCom agenda if a recirculation ballot is in progress at the submittal deadline. This is called the active recirculation ballot.
The project will be considered by RevCom only if all preconditions and required conditions for the active recirculation ballot have been met.
Required conditions for the active recirculation ballot:
6. Promises of Future Action
A Standards Committee commitment to make a change in a future revision to resolve a negative ballot will cause the submittal to be rejected.
If the Standards Committee and negative balloter agree to consider the negative comments at the next revision without a commitment to make a change to the document under consideration, and the balloter then changes his or her vote to affirmative or abstain, no recirculation is needed since there is no commitment to revise the document.
If the Standards Committee commits to make a future change to resolve the negative ballot, then RevCom will inform the Standards Committee it cannot make such a commitment - only the future balloting group can make such a commitment.
7. Mentored Project Submittals
For submittals that do not receive RevCom approval, a member of RevCom may be assigned to the Standards Committee as a mentor. The mentor will assist the Standards Committee in understanding the procedures of the IEEE SA Standards Board and the RevCom Conventions.
The mentor, acting as a representative of RevCom, will assist the Standards Committee in understanding RevCom's reasons for not approving the submittal; will assist the Standards Committee in implementing the action(s) that RevCom has suggested; and will attempt to ensure that actions taken conform to procedures. The mentor will supply status reports to RevCom. If six months pass and there is no contact between the Standards Committee and the mentor or if one year passes and the Standards Committee does not take any action regarding the project, then the project will be dropped from RevCom's mentored projects list.
8. Timely Response to Comments
9. Teleconference Agendas
The RevCom Chair may make the determination if a project is appropriate for a teleconference agenda see Clause 4.2.6 of the IEEE SA Standards Board Operations Manual.